Contact your Sales Representative. This is the first step to understanding exactly what tasks need to be done to make this system work.
Pick a contact person. The contact person will be in charge of the process and is responsible for collecting the orders and checks from individual athletes and then total them up into a single order to be given to your sales representative. Stadium System Inc will NOT be taking orders individually. The contact person will be the point of contact for all questions and problems having to do with the spirit pack, so make sure they will have the time to be able to handle this. The contact person can contact his/her Sales Representative or the assigned customer service representative at Stadium.
With your Sales Representative, agree on a custom sub domain. Sub domains will be in the format of
.stadiumsystem.net. Short and simple to type as well as something meaningful to the athletes who will be using the site is preferable. Schoolname+state 2 letter code is the normal format. For example, Lakefront High School in Massachusetts could become lakefrontma.stadiumsystem.net. Create a list of items you want on your website, being sure to include colors, and what print if any.
DECIDE ON A DEADLINE. These order forms can’t be allowed to continue indefinitely, as the order would never be able to ship. Agree on a date for all students to have their forms turned in. Then pick a date a couple days later (to give yourself time to sort through and total up the orders) as the deadline to submit the SINGLE totaled order to your Sales Representative. This can be faxed to (800)708-0060.
Your Sales Representative will notify you when your site will become active
Individual students will visit the site by going to the domain your Sales Representative supplies you. For example let’s use anyschool.stadiumsystem.net. Upon entering the site you should see your school/group name at the top of the page, a link to information about the nature of spirit packs (including this sheet), a link to your customized order form and the items available on your spirit pack. Each item will include a picture, a price, and a description.
Students can download the form in excel format, fill it out indicating the items they are ordering. Once the student has crafted their order they will submit it to their contact with payment.
Orders for printed items (items with names, logos, etc) have a minimum piece count of 24. There must be a total of 24 printed items ordered (of the same exact logo or print) for the order to qualify. For example, if you have the same logo (exact size, colors, etc) on 12 shorts, 10 tees, and 2 pants; you will have met the 24 piece minimum. However, if you have the same logo on 12 shorts and 10 tees, but a different color logo on 2 pants, you do NOT meet the 24 piece minimum. Non-printed items do NOT have a minimum. It is perfectly fine to order 1 set of gloves or 1 jacket without any print on it.
The contact person will collate all the student order forms, check for errors and make sure all the required information is present. They will also total it up so they can fill out a master order form to actually be given to your Sales Representative. When the deadline you agreed to with your Rep arrives, you will hand them a single order form for the entire teams’ worth of orders and a check for 50% of the total value of the spirit pack.
Custom Print items will require 4-6 weeks to ship. Other items can be shipped faster if you so desire, or if you wish to receive the whole order at once, you can request it not be shipped until it is complete.
Regardless of whether you wish to ship complete or partial, NOTHING WILL SHIP until at least 50% of the total due is paid. The balance of the price is not due until the full order is in your hands.
If you have any further questions, be sure to ask your Sales Representative.